Inviting your team
Bring in the officers who help with the festive board, choose what each can do, and change it whenever someone takes on or hands over an office.
Who to invite
Most lodges invite two or three people: the Director of Ceremonies, who arranges the top table and the seating; the Treasurer or Steward, who keeps track of who has paid for dining; and perhaps an Assistant Secretary. Everyone has their own account and password — please never share one.
Sending an invitation
From Home, open your lodge's team page (from your lodge's card, or from the Table Planner).
Type the person's email address, and choose what they can do — for example, see and print plans, or change them too. You can change this later.
Send the invitation. If we can email it, we do. Otherwise you're shown a link once: copy it and send it yourself, by email or a message. Send it only to that person, because anyone with the link can use it.
They open the link, create their account (or sign in), and they're on your team. The invitation works once and lasts 14 days. If it's lost or runs out, make a new link from the team page.
Choosing what each person can do
- See and print is enough for most people who just need the lists on the night.
- Change plans for those who do the seating — usually the Director of Ceremonies.
- Managing the team (inviting and removing people) is best kept to one or two people.
Seating plans can include dietary and health needs. Only give seating-plan access to people who need it.
When someone asks to join
A member who finds your lodge can ask to join its team. The request appears on your team page with their name, email address and any message. Approve it and choose what they can do, or decline it.
Some addresses are marked "not verified". That means nobody has checked the address really belongs to them — anyone can type an address in. Only let in people you know.
When an officer changes
At installation, or whenever someone hands over, change what they can do or remove them from the team on the team page. They lose access straight away. Plans they worked on stay with the lodge.
If you're the account holder and you're stepping down, hand the account over to your successor from the team page before you go.
Site support
Our support staff can open your lodge's plans when you ask for help. They always appear as "(site support)", and every time they do it is recorded.
Need a hand?
Email web@lodgeofalliance.org. We aim to reply within 2 working days.